How to Sponsor a Community Gathering

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Purpose

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Why are you hosting this event?

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What is going on in your community?

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What is the theme?

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What issue do you plan on addressing?

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Will you engage local businesses?

Additional Community Resources for Atlanta, GA

Budget

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A budget is necessary for a successful event.

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Fees may relate to securing a permit, adverting, security staff, Event entertainment, insurance and establishing a venue.

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Consider Whether this event will be free to those that attend or whether people will need to pay for tickets (for the first event it may be best to make the event free to boost turnout)

Timeline

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Consider Whether this event will be free to those that attend or whether people will need to pay for tickets (for the first event it may be best to make the event free to boost turnout)

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Plan early so that your event can be added to community calendars,and so your plans get approved in time.

Activities

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Creativity allows wonderful events to happen despite being on a tight budget

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Vendors for clothing, jewelry, artwork and food.

  • If on a tight budget, the event could be a potluck or picnic where the people bring the food.
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Card & Board Games

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Hula Hooping Contest

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Raffle- consider having businesses donate prizes

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Dance competition

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Music

  • DJ
  • Band
  • Pre-made playlist
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Host

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Games

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Bouncy House for kids

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Card Games

Things to consider

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Think about your community and the residents. Do you have a community with a lot of families? Are there a lot of kids? Is this an older community?

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Additionally consider the weather around the time of your event. It may be wise to have backup plans in case the weather isn’t favorable on the day of your event.

Advertising

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Consider creating a flyer for your event and advertise for the event via social media and/or through posting the flyer around your community.

Possibilities

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Would you like speakers at the event about the theme or issue you are supporting

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Is there any paraphenalia you would like to distribute at your event such as t-shirts or buttons to commemorate the experience?

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Do you want a photographer and or videographer working at the gathering?

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Would you like any press at the event? If so, prepare a dynamic press release.

Legal requirements

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Be sure to check all of the local requests including securing a permit for your event.